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npotter24
npotter24
New Participant
January 30, 2018
Delivered

Ability to Share Workspace Project as READ ONLY

  • January 30, 2018
  • 26 replies
  • 32446 views

We've had multiple instances where we've created complex projects in Workspace for the business, and then shared them to multiple Stakeholders, only to find one of them changes or deletes something and then hits Save rather than Save As affecting the project for everyone.

At the moment the work around we have to use is to make a copy of the final project and share that, so we still have the original to revert to.

If when sharing there was the option to say whether it was shared as read-only or read/write it would help with this issue. Stakeholders could still make amend but if they then wanted to Save those amend it would only allow them to Save As a new project.

    26 replies

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    Urs_Boller
    Urs_Boller
    New Participant
    September 27, 2018

    jen.lasser​ thanks for asking the community! would love to see this feature very soon, might be another "game changer" on how we spread data within our organisation.

    Gigazelle
    Gigazelle
    Employee
    September 26, 2018

    The following ideas are duplicated by this:

    Read-only workspace link

    Analysis Workspace - Sharing workspace with others with read-only access

    These ideas add an additional 28 votes here.

    J
    JenLa5
    Employee
    September 26, 2018

    We are looking to get feedback on a read-only project experience in Analysis Workspace. If you have wanted something like this before and/or up-voted this thread, please take a moment to complete this survey (should take 5-10 minutes): https://goo.gl/forms/9zl6QiFG6OeNVjMU2. Thanks in advance!

    J
    JenLa5
    Employee
    June 11, 2018

    We have begun our phase 1 research, but we definitely keep you in mind for the next round! Thanks for being willing to chat.

    T
    tonyf97761843
    New Participant
    June 11, 2018

    If you are still looking to connect with people on the new permission structure for Analysis Workspace, please reach out to me. I have seen first hand how challenging not having a read only option is to large enterprise organizations.

    mcalliru
    mcalliru
    New Participant
    May 25, 2018

    Please reach out to me, as well.

    Thank you.

    v-tiwri
    v-tiwri
    New Participant
    May 24, 2018

    jen.lasser​ please include me. I'd be very interested in helping contribute some feedback for this feature - if you reach out to me over DM I can provide email or any other contact info you may need to set up a call.

    J
    JenLa5
    Employee
    May 24, 2018

    We would like to setup some research calls with those interested in this topic (enhanced project sharing permissions, read-only, etc). Would anyone be open to a 30 minute call to chat with us? Let me know!

    npotter24​ v-tiwri​ sundipt96645346​

    sundipt96645346

    v-tiwri
    v-tiwri
    New Participant
    April 24, 2018

    Yeah -- this is what I thought. Only admins can "save" over projects shared with them, which means the "stakehodlers" that npotter256  references in this feature request must have "admin" rights. If "stakeholders" are saving over projects & making changes to projects that they didn't create, then it sounds like all that needs to be done is a downgrade to their access level from admin to "user with create/curate permission". Users cannot save over projects shared with them.

    J
    JenLa5
    Employee
    April 24, 2018

    Here is the quick overview of what our permissions allow for today:

    1. Admin - this is the only level that can 'Save' over projects shared with them.
    2. User (with 'create/curate' permission) - the Curate permission gives a User the ability to create & save a new project and save as a template. Users can also 'save as' like the users w/o Curate below.  
    3. User (without 'create/curate' permission) - Users without the Curate permission cannot save a new project or save as template. They can only open shared projects and ‘save as’.

    We are exploring more permission options that would allow for Users to 'save', read-only, etc.

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