Adobe Workfront Community Q&A Coffee Break, 07/31/23: Custom Forms with Adobe Workfront Experts Cynthia B., Nichole V., and Leslie S.! | Community
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jon_chen
Community Manager
June 28, 2023

Adobe Workfront Community Q&A Coffee Break, 07/31/23: Custom Forms with Adobe Workfront Experts Cynthia B., Nichole V., and Leslie S.!

  • June 28, 2023
  • 15 replies
  • 13472 views

Custom forms are a powerful tool allowing organizations to capture key metrics, centralize relevant information, and customize reporting within their Adobe Workfront environment. In this upcoming Coffee Break scheduled for July 31 at 9am PDT, join the Adobe Workfront Scale Customer Success team for an exclusive opportunity to ask questions related to Custom Forms.  

 

This text-only event takes place here in the Workfront Experience League Community! Post your burning questions, hot tips, and key takeaways, and let’s chat about them! Our experts will be interacting live on this thread for that hour, but the conversation can always continue!  

 

Please note that this is a TEXT-ONLY event and there will be NO webinar link or video call with the experts. This also means that there will be no recording or sign-up page, thank you for your understanding! Be sure to check out our Experience League Events page for more conventional event formats!

 

For some guidance, here are some sample topics you can ask the Workfront Scale Customer Success team about:

  • What’s the difference between the Field Label and the Field Name? 
  • Do you have any recommendations or best practices for using custom forms to collect information outside of just incoming requests? 
  • How can I hide custom fields from my users, but still capture data for reporting?  
  • What happens if I accidentally delete a custom form? Can I get that data back?  

We also strongly recommend the following resources to get you up to speed with this topic:

 

Ground Rules and Guidelines:

  • All content pertaining to this Coffee Break topic (Custom Forms) will occur solely on this thread. There will be NO live webinar link or recorded video call.
  • If you CANNOT attend the live Coffee Break session due to an existing obligation, you can ask your questions in advance by replying to this event at the bottom of the page. Your question will be answered in the order that it was received. 
  • Add your questions below by commenting on this thread: 
  • Make sure to refresh this Coffee Break page periodically to catch new questions and responses. You can respond at any time to:
    • Clarify your questions
    • Ask follow-up questions and provide additional details
    • View Questions posted by your Community peers and upvote or comment on replies that you find interesting
    • Discuss further with your Workfront Community peers 🙂


  • To disable email notifications for this thread, click the Options menu on the top right and select "Unfollow the conversation." This will prevent notifications from being sent to your email every time there is a new reply to the thread or comment.

 

Coffee Break Session Leaders

 

Cynthia Boon is a Business Process Professional dedicated to process improvement, building efficiencies, and implementing innovations to help organizations achieve strategic goals. With 20 years of project support and implementation, she has had the opportunity to serve as a technical writer, training facilitator, instructional designer, performance consultant, project manager, product owner, and systems administrator.

 

Nichole Vargas is a go-getter, committed to exceeding customer expectations. Her customer-focused mindset combined with experience in Customer Support and Training Operations at Adobe Workfront is the building blocks for which she helped to build an extremely successful Scale Customer Success program from the ground up. When she’s not challenging herself and others to choose courage over comfort to ensure personal and professional growth, you can find Nichole outside hiking with her golden retriever pup. 

 

 

Leslie Spier is a dedicated customer advocate, with years of experience leading organizational change and driving marketing tech stack transitions over 10 years as a marketing project manager in both external agency and in-house agency environments. At Adobe, she has continued to be a trailblazer, piloting the first Workfront Customer Success Mid-Tier program before moving to the Scale Customer Success team where she shares her knowledge and enables connections across an even larger customer base.

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15 replies

New Participant
July 31, 2023

@NicholeVargas ,@lspier@CynthiaBoon Is there a way to add screenshots in the updates section of each tasks like we have the paste from clipboard in the document section?

 

Employee
July 31, 2023

You have to save the screenshot then add. There is currently no paste from clipboard functionality that I am aware of. It would be a really nice enhancement. Definitely would upvote that idea!

New Participant
July 31, 2023

Is there a way to combine two forms without having to add every field individually?

LeslieSpier
Employee
July 31, 2023

Hey @ginatu ! If you utilize project templates (which I definitely recommend for consistency) - you could attach both forms so they'll appear by default (and forego combining them into one form). Otherwise, your best bet may be to make a copy of the longest form and add questions from the shorter one. I'm not aware of another way to lessen the process, but if anyone else has ideas, feel free to chime in!

 

New Participant
July 31, 2023

Thanks @lesliespier Unfortunately, I need it at the request level.  Is there a way to use logic in the forms to pick up the other form.  We have two long request forms and I was hoping there was an easier way. 

LauraCr
New Participant
July 31, 2023

Question 1: Our custom forms fields no longer have different font colors for Section breaks, did that change in the last year, or is this something we need to talk to Support about? We use display logic often to reveal 'extra' sections to our forms, so having an alternate color to help define those areas on the projects/tasks that they are attached to is very useful for us.

 

Question 2: This is more of an idea... could we put together a 'cookbook' of custom forms? I believe there are a lot of functions custom forms can perform that we just haven't thought of or don't know are possible. Seeing what others are doing with forms, and how they are constructed, would enable us to leap forward instead of endless searching of community threads to see if someone else has done a thing...

Employee
July 31, 2023

@lauracr Do you happen to have a screenshot of the different colored sections? I'm not aware of any recent changes to Section Breaks, but can happily reach out to Customer Support or Workfront Product to see what has changed - and if that is intended behavior.

As for the Custom Form Cookbook, I LOVE that idea and think it could be a huge success. I know the recent End User Communication Cookbook just launched, so I'm sure @kristinfarwell is starting to brainstorm on her next one. 

LauraCr
New Participant
July 31, 2023

Hi @2303119 here's what I can find; If i remember correctly, the yellow/orange lettering of the old style carried over into the user view of the form, though it does not now.

 

_Manish_Singh
New Participant
July 22, 2023

Question: How to add an image or video from OneDrive or SharePoint to a custom form? Recently, I tried to add an image from our shared SharePoint site. The SharePoint file permission allows "Anyone within my Organisation" to view it, but the form did not accept the SharePoint link as valid.

CynthiaBoon
Employee
July 31, 2023

Hey there! Thanks for the question! When adding an image to your Custom Form, I found the best approach was housing that document within Workfront is the best bet for having the image consistently available on the form.  (Side note - if it's a form that will be attached to a Request Queue, I'd house that document on the Request Queue project.)

Here's a short video on what I did, if it helps?

[VIDEO] Top 3 Reasons to Add an Image to Custom Forms 

_Manish_Singh
New Participant
August 1, 2023

Thanks @cynthiaboon. We are already using your suggested approach. It would have been nice if SharePoint links worked.

Additionally, we are facing issues when trying to add videos on the Custom Form. While public links like those from YouTube work fine, videos stored on Workfront show as invalid links. Any suggestions on how to address this?

New Participant
July 22, 2023

Four Questions:

1. How to allow uploading a document or file as an attachment to a custom form?

2. Is it possible to create custom form of type beyond the standard objects to allow storing custom data?

3. How to get cascading dropdown in custom form - example there are two dropdown, one for Portfolio and another for program. And we want to ensure if a specific portfolio is chosen, only corresponding program should be available for selection and not ALL.

4. Is it possible to open up the DAM view within workfront custom form to chose asset from DAM to attach to the form?

Lyndsy-Denk
New Participant
July 31, 2023

In reply to Q3: The typeahead field might help. This field type is based on existing Workfront objects. However, access to the list of objects is sometimes restricted based on user access levels. For example, if you use the user typeahead field in a request form and a requestor doesn't have permissions to view users, they won't be able to use the typeahead field.