Give PMs ability to prevent users from Logging Time to Completed Tasks | Community
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Kelly_Wehrmann
New Participant
March 13, 2017
Declined

Give PMs ability to prevent users from Logging Time to Completed Tasks

  • March 13, 2017
  • 33 replies
  • 4450 views

One of the biggest complaints from our PMs is that there is no easy way to ensure that users stop logging time to a task after it is "Completed". We will have situations were at the end of the month a person it needing to update their timesheet and they are entering hours beyond the date the task was closed. So it becomes a 'dumping ground' for hours. We have created exception reports to help the PMs monitor when someone is logging time to a Task beyond the Actual Completion Date, however, it's just extra overhead for them that takes time away from more important PM functions. They would really like it if they have an way to stop this from happening; they already have enough reports to monitor.

There is one option that they can attempt to stop this, but it requires that they update the Sharing Option for each person assigned to the Task to un-check the "log time" option, which is also very time consuming depending on the number of Tasks that need to be updated and the number of people assigned. So this isn't perceived by them as a "easy" solution for obvious reasons.

33 replies

New Participant
September 18, 2018

For our projects, we setup multiple tasks which are activated and/or completed at different times... this increases the likelihood that time gets billed to inactive task but also means that closing the project is not an option for us.

New Participant
September 18, 2018

Thank you(!!!), very much.

New Participant
September 18, 2018

You can prevent logging time at the Project level in global settings.... thanks to Dagmara for this handy screenshot:
It would be the 1st box that needs to be checked off.

New Participant
September 18, 2018

Thanks, Stacy but this is needed for active projects. Is that possible?

Lots of times our users miss they are logging time at the project level and not at the task level as they look very similar both on the timesheet and in the project/task view.

New Participant
September 18, 2018

Hi Sarah, you can prevent logging at the project level by setting the project to "closed" or an equivalent closed status.

There's just no way to do it at a task level.

New Participant
September 18, 2018

And/or the capability to prevent anyone on the project logging time at the project level, thus just bucketing their project hours.

New Participant
September 18, 2018

There are now at least 37 votes for this feature... the highest vote total in the Timesheets area for an enhancement request that does not yet have a decision to implement or not.

Admins... any insight as to timelines?

New Participant
September 18, 2018

This should be a standard thing on any Project Management Software. I was blown away to find out this isn't a feature of Workfront.

New Participant
September 13, 2018

Are there any plans to add this feature?

I raise a similar feature request to this one (https://support.workfront.com/hc/en-us/community/posts/115005720927--CLOSED-Lock-tasks-to-prevent-time-being-billed-to-them)... it has been marked as closed (without any explanation)... I presume because it is similar to this one?!?

Al

New Participant
July 30, 2018

Do you have to have an ADMIN license to be able to vote?