Approval workflow in AEM | Community
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digarg17
Employee
Sep 29, 2022 12:22 PM UTC
Solved

Approval workflow in AEM

Requirement : two groups 

Content editor can only edit content and submit for review.

Content approver can :

  • edit the content , submit it for review to other members of group (peer) review .
  • Content approver can approve content submitted for review by other members (editor or aother members of approver group)
  • Can publish the content,

I as a super author belong to two groups - content editor & content approver. When I edit the content , I should be able to submit this for review to other members of my group (content approver). Usually, I will also receive requests to approve my own edited content as well since I also belong to content approver group which I don't want.

How can above requirement  be achieved?

 

Also, my understanding is anyone in content approver can approve content . It need not be approved by all members of group. Please confirm.

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arunpatidar
arunpatidarAccepted solution
New Participant
Sep 30, 2022 8:54 AM UTC

I think this is not possible OOTB, the other way is to create a custom process step and send an email individually except the requester.

Arun Patidar
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4 replies

manjunathdj
manjunathdj
New Participant
Oct 3, 2022 2:58 PM UTC

@digarg17  - Check this blog if you need parallel-approvals(All users in group needs approval) in the workflow -

https://engineering.icf.com/aem-workflows-how-to-implement-parallel-approvals/

 

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    arunpatidar
    arunpatidar
    New Participant
    Sep 30, 2022 8:15 AM UTC

    Hi,

    you should separate the editing and approval groups which is used in the workflow notification.

     

    content-author : Read(R), Modify(M), Delete(D)

    super-author : Read(R), Modify(M), Delete(D), Publish(P)

    Content editor : content-author

    Content approver - content-author + Replicate(P)

    Super Author - content-author + Content approver / without approval super-author

     

    I will also receive requests to approve my own edited content as well since I also belong to content approver group which I don't want. This part can't be skipped if you already part of the group, you will receive the approval request.

     

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    Arun Patidar
      digarg17Author
      Employee
      Sep 30, 2022 8:19 AM UTC

      Right , but client has this unique requirement that the users will often be part of both groups and should not get request for review for their own edited content. Any way this can be handled?

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        arunpatidar
        arunpatidarAccepted solution
        New Participant
        Sep 30, 2022 8:54 AM UTC

        I think this is not possible OOTB, the other way is to create a custom process step and send an email individually except the requester.

        Translate
        Arun Patidar
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