Adobe Workfront Community Q&A Coffee Break, 07/31/23: Custom Forms with Adobe Workfront Experts Cynthia B., Nichole V., and Leslie S.! | Community
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jon_chen
Community Manager
June 28, 2023

Adobe Workfront Community Q&A Coffee Break, 07/31/23: Custom Forms with Adobe Workfront Experts Cynthia B., Nichole V., and Leslie S.!

  • June 28, 2023
  • 15 replies
  • 13472 views

Custom forms are a powerful tool allowing organizations to capture key metrics, centralize relevant information, and customize reporting within their Adobe Workfront environment. In this upcoming Coffee Break scheduled for July 31 at 9am PDT, join the Adobe Workfront Scale Customer Success team for an exclusive opportunity to ask questions related to Custom Forms.  

 

This text-only event takes place here in the Workfront Experience League Community! Post your burning questions, hot tips, and key takeaways, and let’s chat about them! Our experts will be interacting live on this thread for that hour, but the conversation can always continue!  

 

Please note that this is a TEXT-ONLY event and there will be NO webinar link or video call with the experts. This also means that there will be no recording or sign-up page, thank you for your understanding! Be sure to check out our Experience League Events page for more conventional event formats!

 

For some guidance, here are some sample topics you can ask the Workfront Scale Customer Success team about:

  • What’s the difference between the Field Label and the Field Name? 
  • Do you have any recommendations or best practices for using custom forms to collect information outside of just incoming requests? 
  • How can I hide custom fields from my users, but still capture data for reporting?  
  • What happens if I accidentally delete a custom form? Can I get that data back?  

We also strongly recommend the following resources to get you up to speed with this topic:

 

Ground Rules and Guidelines:

  • All content pertaining to this Coffee Break topic (Custom Forms) will occur solely on this thread. There will be NO live webinar link or recorded video call.
  • If you CANNOT attend the live Coffee Break session due to an existing obligation, you can ask your questions in advance by replying to this event at the bottom of the page. Your question will be answered in the order that it was received. 
  • Add your questions below by commenting on this thread: 
  • Make sure to refresh this Coffee Break page periodically to catch new questions and responses. You can respond at any time to:
    • Clarify your questions
    • Ask follow-up questions and provide additional details
    • View Questions posted by your Community peers and upvote or comment on replies that you find interesting
    • Discuss further with your Workfront Community peers 🙂


  • To disable email notifications for this thread, click the Options menu on the top right and select "Unfollow the conversation." This will prevent notifications from being sent to your email every time there is a new reply to the thread or comment.

 

Coffee Break Session Leaders

 

Cynthia Boon is a Business Process Professional dedicated to process improvement, building efficiencies, and implementing innovations to help organizations achieve strategic goals. With 20 years of project support and implementation, she has had the opportunity to serve as a technical writer, training facilitator, instructional designer, performance consultant, project manager, product owner, and systems administrator.

 

Nichole Vargas is a go-getter, committed to exceeding customer expectations. Her customer-focused mindset combined with experience in Customer Support and Training Operations at Adobe Workfront is the building blocks for which she helped to build an extremely successful Scale Customer Success program from the ground up. When she’s not challenging herself and others to choose courage over comfort to ensure personal and professional growth, you can find Nichole outside hiking with her golden retriever pup. 

 

 

Leslie Spier is a dedicated customer advocate, with years of experience leading organizational change and driving marketing tech stack transitions over 10 years as a marketing project manager in both external agency and in-house agency environments. At Adobe, she has continued to be a trailblazer, piloting the first Workfront Customer Success Mid-Tier program before moving to the Scale Customer Success team where she shares her knowledge and enables connections across an even larger customer base.

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15 replies

Employee
July 31, 2023

THANK YOU to everyone who joined in, asked questions and replied to each other's comments on today's Custom Form Coffee Break! While this event is now closed, @cynthiaboon @lesliespier and I are happy to answer any further questions that get posted. 

Join us at future LIVE events (with video!) in August - be sure to check the Events page to sign up! 

New Participant
July 31, 2023
New Participant
July 31, 2023

@NicholeVargas ,@lspier@CynthiaBoon  Can we copy paste a word click here from the marketo test email in the updates section with the link behind it?

 

LeslieSpier
Employee
July 31, 2023

Hey @jagancse ! I know you can copy/paste other text with links. Maybe give it a try and see if it works? The only pieces I'm not sure about are 1) if it's a button or other object in the email, how that might impact what pastes, and 2) what permissions impacts there might be on the link itself that might come into play for whoever is clicking it. -- Just a couple other thoughts but I think it's worth a test, if you can!

New Participant
July 31, 2023

Will all these Q&As be collected and live somewhere?  Some great questions, just don't have time to keep checking and refreshing. 

LeslieSpier
Employee
July 31, 2023

Hey @ginatu - yes! That's the beauty of these events - you'll continue to have access to this content right here, even after the event ends! Feel free to check back later! 😊

New Participant
July 31, 2023

@NicholeVargas ,@lspier@CynthiaBoon Is there a way to add a custom form to email notifications? We would like to send customized messaging to collaborators through the application notifications, is this possible using custom forms? Thank you!

CynthiaBoon
Employee
July 31, 2023

Hey there!  I think my answer on this one would be "sort of"? If you're creating the email notification text from scratch (especially in the Announcement Center messages), you can link to an object that the Custom Form is attached to, so if it's a Request Queue, or a Project, etc., - or even a Report that has all of the custom form fields listed, you could include that link in the message so that users will go start to that object or inline edit the custom form?

It's not perfect, but it could possibly work? 🤞

uhutc
New Participant
July 31, 2023

Question: How to add a PDF document to a custom form? I need to include instructions to a specific section of our content review approval queue and this requires sharing the PDF instructions.

Employee
July 31, 2023

When you open a custom form and choose "Add a field" there is an option for PDF if you scroll down (more information and screenshot here). You will want to give your PDF a name and provide a link to the document. Once saved, the PDF will display within the custom form so users can easily access the instructions within. 

New Participant
July 31, 2023

@NicholeVargas ,@lspier@CynthiaBoon Can we add a text with link on the updates section? I can paste a link, but not a word with the link behind it.

Lyndsy-Denk
New Participant
July 31, 2023

You can! I use a keyboard shortcut. Here's what I do:

  1. Type the text you want to hyperlink.
  2. Highlight the text.
  3. Press cmd+K (Mac) or CTRL+K (Windows) to open the hyperlink options.
  4. Paste in the URL in the options.
  5. Click OK.
LauraCr
New Participant
July 31, 2023

Suggestion on this format? It would be great if we could collapse the header information with the profiles etc. so we don't have to scroll down to read the actual event comments/replies/questions. Not that it isn't wonderful to see our hosts, but once the event has started the focus is on the thread, and it would be useful to have the thread not buried below static information.

 

jon_chen
jon_chenAuthor
Community Manager
July 31, 2023

Thanks for the feedback @lauracr. I have taken note of your comment and will pass it onto our Community Product Manager.

New Participant
July 31, 2023

@lspier

Is there a way to add additional levels of logic to a field? ie. I can say if the answer to question 1 is yes, show field x. But I'd like to say, if the answer to question 1 is yes, and the answer to question 2 is also Yes, then show field x. Not sure if that's possible or how to add that extra layer.

 

New Participant
July 31, 2023

That would be great - I too would like to see this. I don't think there is currently but hopefully something that could be added to the dev pipeline?

RobinC
New Participant
July 31, 2023

First time participating in a Chat event.  Am I in the correct place?  I see questions but no answers. @cynthiaboon 

 

jon_chen
jon_chenAuthor
Community Manager
July 31, 2023

Hey @robinc thanks for joining the Coffee Break. Our experts are in the thread now and you should see responses shortly. Please be sure to refresh the page to see new questions and responses come in!

RobinC
New Participant
July 31, 2023

Thank you.

LauraCr
New Participant
July 31, 2023

Question: can anyone respond to their use case for attaching Forms to tasks, programs, or portfolios?

We've mainly been using custom forms on requests, to gather specific data for determining approvals (like basic purchase order information). 

What other use cases are out there? Just starting to realize there may be a lot more to this iceberg we're not seeing 😃

New Participant
July 31, 2023

I've used custom forms on users. e.g. 'Employment status', with 'FTE', 'FTC', 'Contracted hours' and 'Geographical Location' as fields.

 

I've also added information to Documents such as 'expiry' date for contracts. because you're adding data to the system, you can then use it to create specific reports

 

Essentially, just think of any form as a way of adding any additional data to an object in Workfront.