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StevenMa11
New Participant
November 16, 2022
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All In-use assets across Marketo instance

  • November 16, 2022
  • 2 replies
  • 3245 views

Hello Marketo users, 

 

The company I work for is looking for a way to get a list of all in-use assets across our Marketo instance. High level, this would be emails, email templates, landing pages, forms and any other marketing assets (not as granular as images etc). Is there a way to export this type of information, as well as see as its last use?

For instance I know we used XYZ template in a smart campaign last Wednesday, and the ABC lead capture form was last filled out in 2020 etc etc.

 

I could crawl through our folder structure but that would take a significant amount of time (our instance is almost 10 years old).

 

ANY help on this would be greatly appreciated and likely save me hours of time. Thanks !!!! 

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Best answer by SanfordWhiteman

What exactly does “in use” mean for a Landing Page or Email (not LP template or Email template) in your lexicon? For example, an Email may be sent only via Marketing » Send Email or a recently-deleted batch campaign. So it doesn’t have a live reference anywhere else. But the last send might have been earlier today!

 

It seems like you’re talking “in-use” in terms of recently sent/recently visited/recently submitted in which case you could use a Bulk Activity Log Extract, then work backward from there to determine which templates are linked to the relevant assets.

 

This is not a simple task, in other words.

2 replies

Darshil_Shah1
Darshil_Shah1
Community Manager
November 17, 2022

I wish Marketo had a "Used By" list available for all the assets handy in global search. This would eradicate the need for people to go into each asset individually to see whether or they are being used by other assets and if yes, which asset/campaigns are using them. But with that being said, even if Marketo had such a list it would not be able to reference recently sent/recently visited/recently submitted details in any way and one would have to resort to pulling the activity data, as Sandy says in his comment above.

 

SanfordWhiteman
SanfordWhitemanAccepted solution
New Participant
November 16, 2022

What exactly does “in use” mean for a Landing Page or Email (not LP template or Email template) in your lexicon? For example, an Email may be sent only via Marketing » Send Email or a recently-deleted batch campaign. So it doesn’t have a live reference anywhere else. But the last send might have been earlier today!

 

It seems like you’re talking “in-use” in terms of recently sent/recently visited/recently submitted in which case you could use a Bulk Activity Log Extract, then work backward from there to determine which templates are linked to the relevant assets.

 

This is not a simple task, in other words.

    S
    StevenMa11Author
    New Participant
    November 17, 2022

    I was afraid that was going to be the answer. From what I can tell this seems like a good starting point along with using the API to collect a list of all assets and cross-reference the two 

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