Multiple Calendar Tokens in Confirmation Email | Community
Skip to main content
Julie_Colwell1
Julie_Colwell1
New Participant
January 15, 2016
Solved

Multiple Calendar Tokens in Confirmation Email

  • January 15, 2016
  • 4 replies
  • 4036 views

Hi Community Friends,

I have created a landing page with a form for leads to fill out and register for breakout sessions. We have 5 total and have made it possible for them to register for just one, or as many as they like.

After they fill out the form, I have created a confirmation email which includes their session (s) and a calendar .ics file as well.

I have created the local calendar tokens for all 5 sessions, but my problem is, when a person registers for 3 sessions, how do I get the email to only show 3 calendar invites and not all 5?

I don't know if I just have Friday brain and I am completely missing something, but thank you for your help!

Julie

This post is no longer active and is closed to new replies. Need help? Start a new post to ask your question.
Best answer by JDNelson1

Is this a repeatable/scalable effort or a once-a-year event? The reason I ask is because you could create a segmentation for each session's registrants, then have a content block in your email for each session that contains the relevant information (and token), then segment each section by the registrant segmentation.

4 replies

J
JDNelson1Accepted solution
Community Manager
January 21, 2016

Is this a repeatable/scalable effort or a once-a-year event? The reason I ask is because you could create a segmentation for each session's registrants, then have a content block in your email for each session that contains the relevant information (and token), then segment each section by the registrant segmentation.

Julie_Colwell1
Julie_Colwell1Author
New Participant
January 21, 2016

Hi JD,

This would need to be a repeatable process.

Could we still do that with segmentation's if I want the trigger email to be sent immediately after form fill out? I would have to approve the segmentation after every time someone fills out a form then right, which doesn't seem doable to me. Or maybe I am missing something?

J
JDNelson1
Community Manager
January 21, 2016

The segmentation will update with your record -- but I would still give a 3-5 min delay to make sure everything updates. The main problem with this method is that there is a limit to how many segmentations you can create, so a repeatable process will eventually deplete your options. Might work for now until a better solution is figured out...

    Sean_Day3
    Sean_Day3
    New Participant
    January 21, 2016

    We do this quite a bit with our larger scale events but since the tokens are not rendered in velocity script we've just manually created .ics files and loaded them into marketo as links (similar to a PDF).

    We then use an email script that looks similar to the one below in the gist that will render links to the .ics files associated with the events an individual opted into.

    email_script.html · GitHub

    Hope that helps!

      Julie_Colwell1
      Julie_Colwell1Author
      New Participant
      January 21, 2016

      This is pretty neat Sean! Thanks!

        Edward_Unthank_
        Edward_Unthank_
        New Participant
        January 18, 2016

        Has anyone found a way to get Velocity scripts to output program tokens (my. tokens)? You could write a Velocity script that output the results and output each webinar/session name and then output my.tokens, but all my testing is telling me that program tokens aren't rendered in Velocity email scripts so far. Unless someone has come up with a way to reference my. tokens!

        You could still do it through a Velocity script, but I don't think it's a worthwhile experience unless you can build the script to never have to change it later (aka, unless you can output the {{my.Calendar ICS 1}} program tokens that can be rendered through the script). Unless you're a coder unafraid of maintaining said script!

        Edward

        Julie_Colwell1
        Julie_Colwell1Author
        New Participant
        January 21, 2016

        I am most definitely not a coder, but thank you for the response

        A
        Anonymous
        January 15, 2016

        Hi Julie! Sounds like an awesome program. I don't think there's a way to automate specific tokens based on behavior like you're looking for. You could make 25 different emails for all the different combinations of breakout sessions possible and create 25 different choices in the "Send Email" flow step based on which form fields they selected, but that sounds like far more labor than the fruit it would bear. Sorry I couldn't be more helpful but wish you the best of luck!

        A
        Anonymous
        January 15, 2016

        Or make five separate emails for each breakout session and however many they sign up for dictates how many of the five emails they get. Not ideal, but better than making 25 and likely will get you the same result.

        Julie_Colwell1
        Julie_Colwell1Author
        New Participant
        January 15, 2016

        Hi Zach,

        Thank you! I was trying to avoid either of these options haha

        Terms & ConditionsAccessibility statement

        Loading footer...