Product Communities

Are you taking the time to highlight Workfront with the decision makers in your organization, at least twice a year? Establishing a regular rhythm of business reviews helps ensure that leadership is well informed of the positive impact Workfront has made to the challenges they set out to overcome. This is your moment to share compelling information, position yourself as the leader of managing how work gets done across the business and to provide an opportunity for professional growth or promotion.  This week’s blog will detail six essential elements of effectively communicating the value modern work management brings with leadership, along with a list of recommended actions to guide the conversation. IDENTIFY YOUR AUDIENCE Your direct leadership should be involved, up to your executive sponsor. If the Workfront technology happens to be “owned” by another group, those decision makers should be involved, as well. Finally, whenever possible, include those involved in identif

Does your organization want to gain insight into the capacity of your resources? Or easily visualize the total scope of your workload?  Workfront offers feature-rich solutions to help managers focus on the visibility they need into how and when their people resources are scheduled. However, if you plan on using Workfront’s resource management solutions, you’re going to need a properly configured Workfront system. This blog will focus on the planner — the resource management tool that works top-down to show availability and how allocating resources impacts availability on lower-priority projects. To ensure a proper configuration, make sure the following four setups are in place:  MANAGER SETUP To utilize the resource planner, a user must:  Be assigned a Workfront Plan licenseBe designated as a resource manager in the project details Learn more about resource managers on the experience.workfront.com website.  USER SETUP

One of the most important aspects of successfully using software is the maintenance of it. One step further is the inevitable cleanup that must occur when the system has gone through challenging times—this is especially critical when your Workfront system administrators change and too many objects are created without reviewing what already exists with colleagues. This week’s blog focuses on how to review your Workfront instance to find old or outdated items, recommended actions to help keep the system organized, and tips for preventing clutter moving forward.  IMPORTANT AREAS FOR CLEANUP If you’re not sure where to start when it comes to cleanup, consider the major areas in Workfront that tend to be the most cluttered—custom forms, templates, projects, and users. Below are some recommendations to help with system organization in each area. Custom Forms— Custom forms are one of the most highly used features in Workfront, as organizations use these to capture specific metrics. If

Happy July everyone!   First off this month, thank you to all of you who voted on a name of our new monthly newsletter. I’m excited to share that the winning name is Workfront @ Work! There is so much I want to share with you this month! Just a couple of weeks ago, we had our annual Leap conference virtually. Read on to learn all about it. We also have a big product release coming your way in August. Let me start with a quick teaser for our 20.3 release. Because almost everything about how you work has and continues to change, we’re excited to announce Workfront Align and Workfront Scenario Planner to support strategic goal setting and execution, and dynamic planning and prioritizing of people, budgets, and work. Moving on to Leap. Our Leap conference always represents the best time of the year for me. It’s a time to get to see so many of you, listen to your experiences, and capture feedback to use in our continual efforts to enhance your experience with Workfront.&

Crank it up to ELEVEN! 11 steps to make managing your Workfront users easierStruggling to get your users to log in to Adobe Workfront? Spending all your time managing user access? Searching for answers to users' Workfront questions?The primary goal is to get users into the system, provide them with appropriate access to their work, and grant the right permissions to perform that work.Let’s get this party started! It’s not a party until the people show up, so how do we get them in to Workfront? There are a few ways to add users, so we’ve got lots of options!1) If you are getting started with just a few users, adding them individually might be the easiest. Our step-by-step Adding Users learning path will walk you through the entire process.2) For bigger groups, departments or bulk new hires, avoid adding them one-by-one and instead check out the steps to Import Users via an import file. 3) Staying on top of new additions and deactivating emplo

Think the Olympics are over??? You can be a judge at the first ever Workfront One Olympics by voting daily for your favorite contenders!With four “sports”, we’ll have four different brackets, with an 8-seed playing field. We'll post the matches on Monday's and you’ll vote for your favorites by commenting on the post. We'll update the brackets regularly (posting about it on Friday's) to show the winners of each poll until we get a gold medal winner for each of the sports!Here's an example of what the posts will look like on the community for you to vote on.The four sports are: Quick Tips, Blogs, User Groups, and Learning Programs. You can see the four starting brackets here. Based on YOUR VOTES on the polls, we'll update the brackets, create new matches and ultimately decide the winner.Contending for the winning slot in the Workfront One Blogs Olympic competition are:4 things to love about the new Workfront experience5 myths about the new Workfront experienceWorkfront is simple – Part 1

4 ways you can plan smarter to execute quicker Does your team spend hours searching for work-related information, blindly chasing down timelines or executing rework due to missed steps?Are you concerned about the efficiency of your current processes and know that time is being spent on the right things, at the right time? If you can relate, we’ve got you covered!  1) Speed up work delivery and consistently capture complete data with project templates.Give project owners and resource managers hours back in their day by standardizing repeatable processes and creating projects in a few clicks. Project templates take away the guesswork for your team members—they provide clarity, so that people, processes, and data points are detailed every time and time spent on rework is eliminated. They also ensure that real-time project delivery and performance data is consistently complete to monitor progress, take speedy action when needed and to back-up strategic business decision

Report prompts are open filters that can be customized and applied differently each time you run a report. Prompts give flexibility to reports, allowing you to tweak certain criteria without having to create a whole new report. Many report writers use prompts that relate to completion dates, status, and users. For example, you have a report that looks at all of the active projects in the Marketing portfolio with planned completion dates of this quarter. This is a report you use frequently. You’re showing this report in a meeting, and one of the executives wants to know how many of these projects are running late. The director of the project manager wants to know how many of the projects belong to members of his team. You’re in the middle of a meeting! You can’t write brand new reports right now! That’s when built-in prompts come in, as they allow you to run the same report with just a few added criteria. Report prompts act on top of the filters that are already built into

Last month I shared the importance of setting New Year’s resolutions and goals, and gave some thoughts on a few “work resolutions.” Just like that, in a flash, we’re already a month into the new year. How did that happen?! By now you and your organization will have likely determined your annual and quarterly goals, and cascaded them down to teams and individuals. The question is, how will you know if you are on the right path to achieving your goals throughout this next year?    One of my favorite quotes is from Peter Drucker, a management consultant, educator and author, who said “If you can’t measure it, you can’t manage it.” This rings true in both personal and professional goals. For example, you might have a personal goal to learn a new skill, or get a certification you've always wanted. Using the certification example, there may be some courses you want to take, or incremental learnings you need to acquire before you take the certification exam. You wouldn'

So you want to get started with Agile. This is no surprise as companies all over the world look to adopt Agile work practices to improve performance and accelerate delivery. After all, there is growing evidence of potentially substantial gains in utilizing an Agile-based operational model. Research from McKinsey indicates that 93% of business units that had fully adopted an agile model before the COVID-19 crisis outperformed units that had not. Given the prospect of such competitive advantage, leaders and people managers such as yourself have been tasked with adopting Agile practices. So by now you’ve read about Agile, studied dozens of blog posts and watched hours of video – but how do you get started? Don’t worry. We got you. You can totally do this. We’ll describe a couple of easy ways to get started. First... Keep in mind the Agile mindset, which re

Did you know? You can set how reports display on a dashboard within the report settings. Let's walk through how this works.  Each report has four settings that affect how the report displays on a dashboard: Run this report with the Access Rights of:When the Report loads, show the:When the report loads on a dashboard, show: <number> itemsShow Prompts in Dashboards Change these settings on an existing report from Report Actions, then Edit. Once you’re in the report builder, click Report Settings in the top-right corner.  You also can establish these settings when creating a new report. The first section — Report Options — contains three of the four settings. 1. The first setting is “Run this report with the Access Rights of.” With this feature, all users — regardless of their access level or permission level on items inside the report — see the same results in the report as the user designated in this field.   For example, the repo

Training > Additional Resources > Training blog > Gain faster collaboration with a custom note report Tired of sifting through project updates and threads to find one you’re looking for? Sometimes that list is like an infinity scroll... it goes on...and on...and on... Here’s a handy report you can create to find what you’re looking for fast! Why you should create a note reportOn a project landing page, you can click “Updates” and see all the notes and threads added by users collaborating on the project. You can also see all “system updates,” such as status and date changes, granting of access rights, document uploads, etc.You can scroll through the list to find the update you want, but the list of updates can get very long and you may find yourself clicking on the Show More Updates button over and over. Plus, if the update you’re looking for is embedded in a thread, you’ll have

Workfront is growing and so is the Workfront Wednesday: Did You Know blog series! Originally introduced as a weekly technical tip sent to you via email on Wednesdays, the series has evolved into in-depth success toolkits around topics like mastering work management, adoption, strategy and growth. Based on your feedback, we are excited to introduce Quick Tips on the Workfront Community and retire the weekly email series. Unlike standalone blogs, these tips allow you to easily engage and collaborate with other Workfront power users through a Community discussion so that technical how-to’s can be accompanied with real-world examples.  Quick Tips are short, helpful hints about new or popular topics. They are published to the Workfront Community several times a week, so you don’t have to wait until Wednesday to see them. Access Quick Tips here on the Workfront Community to see what’s already been published. And soon you’ll even be able to submit your own Quick Tips! Stay tuned.&nb

Once you have decided to transition to the new Workfront experience, it’s time to begin preparing your organization and Workfront users. The good news is that there are not a lot of technical challenges to solve for - the majority of the transition is rooted in change management.  This week’s blog will provide you with the tools and techniques to help you with this change process to ensure your rollout of the new Workfront experience is a success. There are three keys to a any great change management initiative: Understanding your StakeholdersGood Project PlanningCommunicate Early and Often UNDERSTAND YOUR STAKEHOLDERS There are several stakeholders to consider when planning the transition to the new Workfront experience, including those planning and executing the change and those that will be affected by the change. Here are some roles to consider for the change management team: Transition Champion - This person is responsible for the overall socialization and coordi

First use case: Customer Case Studies and Video ProductionI use a template to manage all of the tasks to create a case study and/or a customer video. It looks something like this. This template is used every time we start creating a new customer story. We adjust the dates and assignments based on who is working on the project and the timeline we’ve talked about with the customer. This helps us keep track of all the tasks, and work among teams (Creative Services, Campaigns, my managers) to get the correct reviews and approvals internally as well as with the customer. For video production we have even created vendor logins that allow us to communicate with them via proofs to get very specific feedback implemented simply and efficiently. Once we have the customer story approved and reviewed by all internal and external stakeholders we add a custom form that uses a Fusion connection to Salesforce and WebDam to send the content to the Content Asset Table (automatically u

Did You Know? Here to Help—Don’t be Scared to Contact Support!  “I am new to Workfront and find myself needing to support multiple teams across our organization. My experience with Workfront support has been fantastic, with the support team being friendly and helpful. Even if they don’t have an answer right away, I know they will get it for me.”   Taylor Jackson, Tennessee Do you have basic, how-to questions about Workfront; need help in setting up internal processes; or have advanced technical troubleshooting issues that need to be addressed? Does your organization not have a designated Customer Success Manager or Assigned Support Engineer? Our Support team is available 24x7x365 and is always willing to help! For U.S. customers, contact Support by phone at 844-306-HELP or by submitting a case or chat through the Workfront Experience site.     For those in EMEA or Australia, please use the following:     EME

To wrap up the Workfront is Simple series, this week focuses on the final setup segments — people, finance and system protocols. Detailed below are setup and best practice recommendations for resource management, finance management and overall system capabilities — confirming our sentiment in Part 1 that building a quality foundational design sets the framework for successful work management. PREPARING FOR RESOURCE MANAGEMENT Once you have defined the roles, responsibilities and access levels of each user (details can be found in Workfront is Simple, Part 1), look to get started with setting up schedules, timesheets, and email notifications to prepare for resource management. Detailed below are recommendations for these areas of the Setup menu.  Schedules By creating custom schedules, you can define workweeks, input company holidays and use user availability to determine or calculate project timelines.  Since schedules are applied to both users and projects, th

Workfront was built for people, with configurable capabilities for any team. It can support multiple departments on a single instance by adding group configuration elements that empowers Group Administrators to manage Workfront based on their department’s needs.  This week’s blog will focus on the 4 key elements that make Workfront the most flexible enterprise application platform, used across departments, teams, regions and countries. CONTROL YOUR OWN CONFIGURATIONS With Group Administrators, everyone in the company can share a single instance but departments can be administered separately, controlling their own settings, templates, workflows, and users at the group level. Here at Workfront, each department has its own Group Administrator to help standardize and assist with a myriad of items, including:  Be a Workfront champion and share best practices around how the department operatesProvide assistance configuring new workflowsSubmit bugs to product for improv

NEW PRODUCTS TO HELP YOU PLAN AND EXECUTE WORKFRONT GOALS Workfront Goals connects your company’s strategic goals with the work managed in Workfront. Goals lets you cascade that high-level vision through all levels of your organization, which means teams know they’re working on the right initiatives and can deliver results that align with your organization’s goals. SCENARIO PLANNER Create and compare what-if scenarios so that you can choose the best path forward. When priorities or available resources change, Scenario Planner helps you iteratively replan without affecting the work in progress. NOTE: These exciting new products ($$) are add-ons to the Workfront core platform and are only accessible to those enrolled in the new Workfront experience. Talk with your Workfront account representative to learn more or to purchase a license. GET MORE VALUE WITH PRODUCT ENHANCEMENTS ENHANCED ANALYTICS Only available to customers with a Business or Enterprise plan, enhanced analytics, all

Have you tried using calendars within Workfront? If you haven’t yet but are curious about how it works, or are a current calendars user looking to level up your project visibility, this one’s for you.  First, though, let’s start from the beginning. What are calendars, anyway? Calendars are a type of dynamic reporting within Workfront. It’s a tool designed to help you visualize important dates and milestones by reporting on three key objects: 1) Issues 2) Tasks 3) Projects Calendar reports allow you to get closer to firm project dates by displaying planned/actual completion dates, any custom date field and custom form data as calendar entries in relation to other competing dates. You can use this to show milestones, assigned work (think capacity), and see deadline clusters. Plus, multiple users can view a single calendar report. It’s truly all about project visualization. Pretty handy, right? Here’s an overview tutorial page on basic calendar functionality that’ll

Have you ever wanted to try a new process, custom form, access level, template—or anything else—without making changes to your production environment?  Did you know that Workfront provides all customers with a test environment so you can safely experiment with new ideas? This test environment is known as the Preview Sandbox. The Preview Sandbox contains your actual production data. It refreshes every weekend, so data can be up to one week behind what’s in your production environment.  To access this test environment, system administrators can click into Setup > System > Preferences > Preview Sandbox. For all other users, simply navigate to https://domain.preview.workfront.com and you should be prompted with a login screen. If you are unsure of what your domain is, look at your Workfront URL—the text prior to .my.workfront.com is your domain. In the screenshot below, the domain is nicholevargas. Below are a few common questions regardi

Importing content from a URL during message preparation enables you to retrieve the latest HTML content each time the email is prepared. This way, the content of recurring emails is always up-to-date at the time of their sending.    We have improved the retry mechanism for deliveries including content imported from a URL. Read here for more details: Retrieving content from a URL automatically at preparation time   Please feel free to reach out through the below comment section in case you have any questions.

When I create a new page the Published date and Published by is coming same for all pages. Even though its never published. Due to this not be able to find which pages are not published. When unpublished and published the page it looks good.Any inputs on this or where can i look into to fix this? Thanks.  

AEM 6.5.10 - Start Workflow on Site Pages in Omni Search Results by Sreekanth Choudry Nalabotu Abstract 1) Create a clientlib /apps/eaem-omni-search-create-workflow with categories=cq.gui.common.admin.searchpanel and below code to add the workflow button in search action bar... (function ($, $document) { const FOUNDATION_CONTENT_LOADED = "foundation-contentloaded", GRANITE_OMNI_SEARCH_CONTENT = ".granite-omnisearch-content", SITES_EDIT_ACTIVATOR = "cq-siteadmin-admin-actions-edit-activator", START_WF_URL = "/mnt/override/libs/wcm/core/content/common/startbulkworkflows.html", CREATE_WF_BUT_URL = "/apps/eaem-omni-search-create-workflow/create-wf-but.html"; let init = false; $document.on(FOUNDATION_CONTENT_LOADED, GRANITE_OMNI_SEARCH_CONTENT, function(event){ $.ajax(CREATE_WF_BUT_URL).done(function(html){ init = addCreateButton(html); }); }); function addCreateButton(html){ html = html || ""; if(!html.trim()){ return; } const $eActivator = $("." + SITES_EDIT_ACTIVATOR); if ($eActi

Set up Local Instance of SonarQube using Docker Image | AEM by Bimmi Soi Abstract You can evaluate SonarQube using a traditional installation with the zip file or you can spin up a Docker container using one of the Docker images. Steps to install Docker : Set Up Docker Steps to setup Local Instance of SonarQube using Docker Image: Start your server by running below command. docker run -d --name sonarqube -e SONAR_ES_BOOTSTRAP_CHECKS_DISABLE=true -p 9000:9000 sonarqube:latest Once your instance is up go to http://localhost:9000/ using below credentials Login: admin Password: admin Under How do you want to create your Project ? Click on Manually. Under Create a project, enter Project display name and Project key and then click on Set up. Note: Project display name and Project key can be any name of your choice. Under How do you want to analyze your Repository ? Click on Locally. Under Provide a token, select Generate a token. Give your token a name, click the Generate button. Y